Committee meetings public attendance
Attend a council or committee meeting
You are welcome to attend Council, or some of the other committee meetings, to find out how we make decisions. We may ask you to leave before we discuss some items on an agenda for legal reasons. These items are always indicated on the agenda as items where we exclude the press and public. These items contain confidential or other information classed as 'exempt' in law, for example, personal information about an employee of the Council.
Due to the Coronavirus outbreak we will hold formal meetings virtually until further notice.
The Coronavirus Act 2020 and the Local Authorities and Police and Crime Panels (Coronavirus)(Flexibility of Local Authority and Police and Crime Panel Meetings)(England and Wales) Regulations 2020 enables Local Authority Meetings to be held remotely (virtually), including allowing virtual access by members of the public.
The Council has elected to use Microsoft Teams as a platform for virtual meetings. You may get prompted to download the software depending on the device you are using. You can access meetings as a 'guest'.
Leader meetings and portfolio meetings are not open to the public, but we do publish the agendas and public decisions relating to these meetings in the same way as for all the other meetings.
Asking questions at a meeting
The public can ask questions at most of our meetings. You may direct your question to an individual Member, such as the Leader of the Council, or a Portfolio Holder responsible for a particular area of our services. Alternatively, you may wish to ask a question about the work of a Committee in general, in which case the Chairman of that Committee will answer your question. Your question must arrive with us no later than midday, one clear working day (that is not counting the day of the meeting or the day of delivery of the question) before the day of the meeting. Members of the public may ask only one question per meeting. However, you can put a supplemental question, without notice, to the Councillor who has responded to the original question.
If you cannot attend the meeting you can send in a question and it will get raised at the appropriate time. You can either email email@example.com, or write to:
Assistant Director Governance
Eden District Council
Invitations to address meetings
As a member of the public, you may make representation, answer questions or give evidence in relation to any matter for which the Council has responsibility. Anyone wishing to use this facility should request to do so in writing to the Assistant Director Governance by no later than midday one clear working day (that is not counting the day of the meeting or the day of delivery of the request) before the day of the meeting.
The request should set out the nature of any representations or evidence you wish to raise. The Chairman of the meeting will decide whether or not to permit you to address the meeting. The Chairman may refuse if the subject matter is irrelevant, vexatious, frivolous, repetitious, defamatory, or is otherwise inappropriate.
To comply with the new Regulations, we need to ensure that members of the public are able to access the meeting and take part where appropriate. Therefore, your ability to make representations at this meeting remain unaffected.
See virtual committee meetings for more information.
Filming, photographing, recording and using social media at public council meetings
If a meeting is open to the public, you can film, sound record, photograph and use social media to report on the meeting, providing that these activities do not disrupt the meeting.
We would ask anyone who wishes to use large equipment to contact us in advance to seek further advice, as these requests are subject to practical considerations and the constraints of our meeting rooms. Anyone wishing to do this will need to contact us with at least 24 hours' notice.
Read the filming, photography, recording and use of social networking at council meetings policy (PDF: 256 Kb / 4 pages), which are set out in a number of other rules in place with regard to filming, photographing and recording public meetings.
Other ways of getting involved
You can play an important role in the Council's Scrutiny function.