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Councillors' roles in an emergency

For emergency responders, this is a crucial time for the protection of people, property and the environment. The role played by us is a supporting one, liaising with the emergency services, providing resources and other facilities and services as needed.

Elected Members may become aware that an incident has happened in their ward. Contact with the Council should be through the 01768 817817 telephone number. Outside of normal work time, calls transfer to the out of hours service.

We request Elected Members not go to the scene, or attempt to cross police cordons, for Health and Safety reasons.

Reliable information in the early stages of an incident can be difficult to get. It is often better for the Chief Executive or nominated Director to have a clear overview of the situation before contacting Elected Members.

Emergencies, by their nature, tend to be chaotic. In the early stages, there may be a degree of confusion and disarray. This should pass, not least because of the calm assurance of officers. We train officers through an annual training and exercise programme. In times of an emergency, the community looks to their elected representatives for assurance and leadership. In this role, Elected Members can pass important safety information and other advice from emergency managers to the affected communities.

Elected Members, for the areas affected by an emergency, can contribute to the District or County Council response in many important ways:

  • Providing support and encouragement for the efforts of officers of all service areas involved in the response to the emergency.
  • Focus on lifting morale both amongst staff and amongst the affected community.
  • Keeping a record of significant actions and events for use in later debriefings and any official inquiries related to the emergency.
  • Maintaining close links with local communities and feed back views to the Chief Executive or duty Emergency Planning Co-ordinator.
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